Middle School PTO

Article One

The name of this organization is hereby called the James Irwin Charter Middle School Parent/Teacher Organization, hereafter known as P.T.O., a local association affiliated with James Irwin Charter Middle School , a Harrison School District Number Two school of choice.

Article Two

Purpose:

 1.  To foster a positive working relationship between students, parents and school personnel.
2.  To promote united efforts between home and school and to provide a variety of educational and fun experiences.
3.  To promote and develop academic excellence.
4.  To create pride in students, parents and teachers of the school.

Article Three

Membership:

Membership shall consist of:

1.  Parents of children attending James Irwin Charter Middle School
2.  Staff and Teachers of James Irwin Charter Middle School

Article Four

 Elections:

1.  To be an elected officer you must have a child attending James Irwin Charter Middle School or be a staff member or teacher of James Irwin Charter Middle School .

2.  Any officer who misses more than three meetings without reasonable notification to another officer will be removed from office. An election will be held to fill vacant position. Officers who have missed a meeting should contact the organization’s Secretary to update themselves on the meeting.

3.  Elections of all officers will be held annually in April. Nominations are to be taken in March. The new officers will be installed in May.

4.  Officers are elected by P.T.O. voting members with no term limitations.

5.  In the event that a President voluntarily/involuntarily resigns his/her position, the Vice-President will fill the vacancy until ratification. The appointment of a new President must be ratified by a majority vote at the next scheduled general meeting.

Article Five

Duties of Officers:

President:

 1.  Conducts all meetings using standard parliamentary procedures.
2.  Appoints chairperson for all committees.
3.  Is an ex-officio member of all committees.
4.  Prepares the agenda for all meetings.
5.  Appoints an audit committee for audit of the books for the P.T.O. To be scheduled in May. The audit committee will consist of the following individuals:
-President
-Principal
-One P.T.O. member
-Incoming Treasurer
-Outgoing Treasurer

6.  Conducts budget-planning sessions as needed.

Vice-President:

1.  Acts as an aide to the President and performs duties of the President in his/her absence.
2.  Is an ex-officio member of all committees, except the nominating committee.
3.  Performs other duties as assigned.

Secretary:

1.  Takes silent roll call at all board meetings.
2.  Maintains a record of all general meetings and prepares minutes for approval at next meeting.
3.  Maintains an up-to-date copy of the organization’s by-laws and standing rules.
4.  Prepares correspondence as directed by President.
5.  Gives notice of time and place of general meetings to P.T.O. members.
6.  Performs other duties as assigned.

Treasurer:

1.  Is the first custodian of the organization funds, which shall be deposited in an account at Vectra Bank.
2.  Keeps an itemized account of the receipts and expenditures, and presents a full account at each Board meeting.
3.  Gives a brief report at each general meeting.
4.  Pays out of the funds-on-hand all bills and other just debts of the organization. No indebtedness of obligation of more than $ 100.00 shall be incurred in the name of or on behalf of the P.T.O., unless by vote of the general membership.
5.  The President, Vice-President, Secretary, Treasurer, and Principal will be allowed to co-sign checks, although only two signatures at a time are required.
6.  Participates in budget planning meetings.
7.  Maintains a petty cash fund of no more than $ 50.00.
8.  The President and Principal will instruct the Treasurer to maintain a reserve account of no less than $ 200.00 for the purpose of operation expenses at the beginning of each school year.

Article Six

General Membership voting:

1. Any decision of the officers may be overridden by a two-thirds majority vote of those members present at any general membership meeting.
2.  An absolute majority vote will be required for all other voting purposes unless specified differently in this document.
3.  All voting will be done by a show of hands unless written votes are required.
4.   A quorum shall consist of five (5) P.T.O. members.

Article Seven

Emergency Family Fund:

1.  Once P.T.O. has been established and at least $ 1,000.00 are in the organization’s account, P.T.O. will keep reserve funds that can be used for emergency family situations in the amount of $ 300.00 per quarter.
2.  This fund will assist families in need financially.
3.  This fund will be used only by the Principal as they see fit with the approval of the P.T.O.
4.  Recipient’s anonymity and privacy will be respected.

Article Eight

Amendments:

The by-laws may be amended at any general meeting of the organization by a two-thirds majority voted of the members present and voting. A notice of the proposed amendment must be given, in writing, at least twenty days prior to such meeting, and a quorum must be present.

Article Nine

 Dissolution:

Two or more interested parties may keep this organization alive, one being the President, the other being the Treasurer. In the event of the dissolution of the organization, its assets shall be transferred to James Irwin Charter Middle School , under control of the Principal.